The Job Scheduler's Time Lockout Period Notification feature provides the ability to send e-mails to users when a Time Lockout end date is approaching.
Sample e-mail sent to employees
Select Job Scheduler from the menu (Menu > Setup tab > Job Scheduler).
Select Notification from the drop-down list at the top left corner of the screen.
The Job Scheduler window opens.
On the Data (Step 1) tab
Enter a name for this job (up to 100 characters).
(Optional) Enter a description (up to 250 characters).
Select Lockout Period Notification from the Notification Type drop-down list.
Select the number of days the e-mail is sent before the Lockout date arrives. For example: if the lockout is set for the 30th of the month, setting a 5 day notice means that the notification will be sent on the 25th.
(Optional) Modify the text shown in the e-mail by clicking on the Change Notification Text... link.
On the Recipients (Step 2) tab
From the Employees available list box, select the employees that are to be notified and move them to the Employees selected list using the Move button 
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Note: Only employees with e-mail addresses entered in their respective properties windows are displayed in the Employees available list box. |
SKIP THE SMTP (Step 3) TAB. Do Not Edit the information displayed in this tab.
On the Schedule (Step 4) tab
Set the Run schedule properties. This establishes when the Job Scheduler runs the job.
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Warning: When notifying employees about recurring period lockouts (weekly, bi-weekly, etc.), we recommend that the Daily run option be used. Other run options may not coincide with recurring lockout periods. |
Once: run once at a specified date and time
Daily: run once per day at a specified time
Weekly: run on one or more days of the week, at a specified time. Note: You may select more than one day from this drop-down list. Use this option to run jobs on weekdays only (e.g. run on Mon, Tue, Wed, Thu and Fri but exclude Sat and Sun).
Monthly: run once per month at a specified day and time
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Note: If your local time is different than the time on the hosted server, then the server time is displayed in parentheses to the right of the time field. |
Click Done. The notification job is now displayed in the Job Scheduler's list of jobs.
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Note: All time fields in the Job Scheduler must use the 24 hour format; 23:00 instead of 11:00 PM. |
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Tip: It’s a good practice to set automated job run times when the system demands are low (evenings, overnight or other non-peak times). |