What is Time Lockout?
Time Lockout is an optional feature, which prevents additions or changes to time entries after a specific date. Time Lockout can be established as a one-time event or can be configured as a recurring rule which repeats based on a schedule; weekly, monthly, etc.
Do you need to use Time Lockout?
The Time Lockout feature can be important for those companies using the time data for payroll, billing, or any purpose where it is critical that no information be added, or altered, after a specific date.
How Time Lockout works
Time Lockout is defined and controlled by an administrator. In general, a lockout date is selected and applied. After the established lockout date, no manager is able to edit, delete, or adjust time entry details or rates that exist on, or before, the lockout date. Similarly, employees are not able to enter or submit time entries that fall on or before the lockout date.
When required, managers or time entry employees can submit a request to open the lockout period. When the request is approved, the lockout period is opened for the employee or manager, and is only opened for a period of time defined by the approver.
An e-mail notification can also be setup to automatically notify employees when a time lockout is about to occur.
Lockout rules can be configured in two ways: a System Lockout rule that applies to all users, or an Employee Lockout rule that applies only to selected employees. The Employee lockout option can be useful when not all employees require the same lockout dates or when some employees can be exempt from all lockout rules.
Note that the lockout period does not apply to expenses.
Features available from Time Lockout