Submitting Time

Periodically, as defined by your manager or administrator, you must submit your time entries for review, approval, etc.

 

This topic describes how to submit time entries for (1) an entire week or for (2) a specific period, and explains the status of time entries after they have been submitted.

 

Notes:

  • Once time entries have been submitted, they are no longer available to be edited. However, additional time entries can be added and submitted for the same date range.

  • If Time Lockout has been enabled, you are prevented from submitting time for those days that are locked. You may request that the period be opened (Time Lockout Exception Request).

To submit time for the week currently displayed:

  1. Move to the applicable week by clicking the calendar row's arrow (or ) buttons.

  2. Click the Submit button in the upper right corner. The Submit window opens.


           

  3. Click the Simple tab.

  4. Review the Summary statistics for the time to be submitted.

    • Total Hours: The total number of hours to be submitted for the week.

    • Overtime hours: The total number of overtime hours to be submitted for the week.

    • Billable hours: The total number of billable hours to be submitted for the week.

    • (Optional) Days that are under...:  Lists the days not meeting the minimum or maximum hours as setup in Settings.
       

Note:

  • The Total displayed in the "Days that are under" summary is the sum of the time to be submitted plus any time previously submitted for that day.

 

  1. Click Submit.

 

Note: Those submitting time on a daily basis can use the instructions above (Tosubmit time for the week currently displayed) as the software prevents time entries from being submitted more than once.

 

To submit time for a specific date range:

  1. Click the Submit button in the upper right corner. The Submit window opens.

  2. Click the Advanced tab.

          

  3. Select the From and To dates by clicking the calendar icons .

  4. Click the Refresh button.

  5. Review the Summary statistics for the time to be submitted.

    • Total Hours: The total number of hours for the selected period.

    • Overtime hours: The total number of overtime hours for the selected period.

    • Billable hours: The total number of billable hours for the selected period.

    • (Optional) Days that are under...:  Lists the days not meeting the minimum or maximum hours as setup in Settings.

      To view or edit time entries for a specific day, select the day and click the       View Selected Day button.
       

Note:

  • The Total displayed in the "Days that are under" summary is the sum of the time to be submitted plus any time previously submitted for that day.

 

  1. Select the Auto-advance date checkbox to have the From and To dates automatically advance with time. When unchecked, the selected date range is saved.

  2. Click Submit.

 

 

Status of submitted time entries

If your manager or administrator has setup approval processes, some or all of your time submitted may be reviewed, approved or rejected by one or more managers.

  • Approved entries display a green dot next to the time entry and cannot be edited.

  • Entries Submitted (Under Review) display a orange dot and cannot be edited.

  • Rejected entries display a red exclamation mark . To learn how to edit and re-submit rejected time, click here.