Submitting Time

Periodically, as defined by your manager or administrator, you must submit your time entries for review, approval, etc.

 

This topic describes how to submit time entries for (1) an entire week or for (2) a specific period, and explains the status of time entries after they have been submitted.

 

Notes:

  • Once time entries have been submitted, they are no longer available to be edited. However, additional time entries can be added and submitted for the same date range.

  • If Time Lockout has been enabled, you are prevented from submitting time for those days that are locked. You may request that the period be opened (Time Lockout Exception Request).

To submit time for the week currently displayed:

  1. Move to the applicable week by clicking the calendar row's arrow (or ) buttons.

  2. Click the Submit button on the toolbar. The Submit window opens.


           

  3. Click the Simple tab.

  4. Review the Summary statistics for the time to be submitted.

Notes:

  • The Total displayed in the "Days that are under" summary is the sum of the time to be submitted plus any time previously submitted for that day.

  • Summary Overtime and Billable hours may not be displayed if these options are hidden in the time entry screen.

 

  1. Click Submit.

 

Note: Those submitting time on a daily basis can use the instructions above (To submit time for the week currently displayed) as the software prevents time entries from being submitted more than once.

 

To submit time for a specific date range:

  1. Click the Submit button on the toolbar. The Submit window opens.

  2. Click the Advanced tab.


          

  3. Select the From and To dates by clicking the calendar icons .

  4. Click the Refresh button.

  5. Review the Summary statistics for the time to be submitted.

Notes:

  • The Total displayed in the "Days that are under" summary is the sum of the time to be submitted plus any time previously submitted for that day.

  • Summary Overtime and Billable hours may not be displayed if these options are hidden in the time entry screen.

 

  1. Select the Auto-advance date checkbox to have the From and To dates automatically advance with time. When unchecked, the selected date range is saved.

  2. Click Submit.

 

 

Status of submitted time entries

If your manager or administrator has setup approval processes, some or all of your time submitted may be reviewed, approved or rejected by one or more managers.

 

 

Tip:  You can review the approval paths for submitted time or expenses along with the status of any sheet waiting for approval by clicking the Show Approval Paths button on the toolbar. Note that this function will not be available if disabled by your administrator.