Select the About button 
on the toolbar. The number of licenses purchased and the number of licenses being used are displayed in the pop-up window.
The software is registered for the number of users you purchased.
One license is required for each employee actively using the software.
Employees no longer using the software can remain in the database without using a license. When freeing up an inactive employee’s license, his/her previous time and expense entries remain available for reporting purposes.
Select the About button on the toolbar. The number of licenses purchased and the number of licenses being used are displayed in the pop-up window.
Select Project Assignments from the menu (Menu > Views tab > Employees & Projects > Project Assignments).
Verify that the Employees tab is selected in the employee list pane.
Select the employee who is no longer using the software.
Click the Properties button 
in the employee pane toolbar to open the properties window.
In the properties window, change the Software access field to [None].
(Optional) Change the employee's End date to the current date or earlier. By doing this, the employee will be categorized as inactive for some reporting filters.
Click Done.
From the Project Assignments view, select the Employee who is no longer using the software.
Click the Properties button in the employee pane toolbar to open the properties window.
Change the Software access field to [None].
Click Done.
Select the new employee who will now be using the software.
Click the Properties button .
Select the appropriate Software access option for this employee (Time & Expense Entry tools or All).
Click Done.
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Tip: An alternative to step 4 above is to click the Next Record |
(or Previous) button on the properties window to browse to another employee.