The Job Scheduler's Employee Incomplete Timesheet Notification feature provides the ability to send e-mails to users when their timesheets do not contain a specified minimum number of hours.
Sample e-mail sent to employees
Select Job Scheduler from the menu (Menu > Setup tab > Job Scheduler).
Select Notification from the drop-down list at the top left corner of the screen.
The Job Scheduler window opens.
On the Data (Step 1) tab
Enter a name for this job (up to 100 characters).
(Optional) Enter a description (up to 250 characters).
Select Employee Incomplete Timesheet Notification from the Notification Type drop-down list.
In the Warn if time is below field, enter the number of hours (for the range to be specified below) that will trigger an Employee Incomplete Timesheet notification. Example; 37.5 hours.
Using the Range of Days drop-down list, select the period against which the Job Scheduler will search for incomplete timesheets to be included in the notification.
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Note: The date and time in which this scheduled job will be run (see "Schedule - Step 4" below) should be considered when selecting the date range option, as this range will automatically advance for jobs scheduled to be run daily, weekly or monthly. For example, if you want notices to be sent every Monday to employees whose timesheets for the previous week are incomplete, you would select the Last Week date range option. |
Today
Yesterday
Current Week
Last Week
Current Two Weeks (This week and last week)
Last Two Weeks
Current Bi-Monthly
Last Bi-Monthly
Current Month
Last Month
Custom Range
The following settings apply for the Custom Range Option:
Report for a total of 
days - The notification will include information for 7 consecutive days.
Start 
days before scheduled time - The notification’s starting date is set to 10 days prior to the report’s scheduled time (as set in the Schedule tab).
Result: Under these settings, if the job is set to run on June 20, the notification will include 7 days of data beginning on June 10. That is, an e-mail will be sent on June 20th to employees whose timesheets from June 10 to June 16 contain less than the number of hours set in the "Warn if time is below" field.
(Optional) Modify the text shown in the e-mail by clicking on the Change Notification Text... link.
On the Recipients (Step 2) tab
From the Employees available list box, select the employees that are to be notified and move them to the Employees selected list using the Move button 
.
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Note: Only employees with e-mail addresses entered in their respective properties windows are displayed in the Employees available list box. |
SKIP THE SMTP (Step 3) TAB. Do Not Edit the information displayed in this tab.
On the Schedule (Step 4) tab
Set the Run schedule properties. This establishes when the Job Scheduler runs the job.
Once: run once at a specified date and time
Daily: run once per day at a specified time
Weekly: run on one or more days of the week, at a specified time. Note: You may select more than one day from this drop-down list. Use this option to run jobs on weekdays only (e.g. run on Mon, Tue, Wed, Thu and Fri but exclude Sat and Sun).
Monthly: run once per month at a specified day and time
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Note: If your local time is different than the time on the hosted server, then the server time is displayed in parentheses to the right of the time field. |
Click Done. The notification job is now displayed in the Job Scheduler's list of jobs.
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Note: All time fields in the Job Scheduler must use the 24 hour format; 23:00 instead of 11:00 PM. |
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Tip: It’s a good practice to set automated job run times when the system demands are low (evenings, overnight or other non-peak times). |
